Meeting Room Management and Booking System
Expedite IoT's Meeting Room Booking System organizes, schedules and optimizes meeting spaces with a touch-screen door panel, real-time availability and calendar integrations, across Dubai, Abu Dhabi, Sharjah, Riyadh and the wider GCC.
Organize, schedule and optimize every meeting space
In most offices, meeting rooms are either fully booked or completely empty, and often both at the same time: a room shows as reserved on the calendar while nobody is inside. Our meeting room management system puts a booking panel outside every room, syncs with your calendars and releases rooms nobody turns up for. It also links meetings to our visitor management system, so external guests are directed to the right room as soon as they check in. We deploy it for offices, universities and government buildings across Saudi Arabia, Qatar and Oman.
One of the main aspects of managing meetings is the scheduling. It involves the systematic scheduling of meeting spaces for particular dates, times and durations that can accommodate different sessions, meetings, discussions or other events. The scheduling process can be accomplished via a range of options, including manually-booking systems, online calendar software, or specific room scheduling software. It is the aim of scheduling to avoid conflict, eliminate duplicate bookings and ensure that spaces for meetings are readily available whenever needed.
Making the most of meeting rooms is an important aspect of meeting room management. This involves studying patterns of use and evaluating the demand for various kinds of meeting rooms, as well as adjusting the scheduling process to make maximum use of the space available. By identifying times of peak demand, minimizing idle times, and utilizing resources strategically, companies can maximize their meeting room utilization and cut down on the amount of time and money wasted.
Monitoring and tracking the use of meeting rooms and their performance indicators are crucial elements of managing meeting rooms. Collecting information on rate of occupancy, meeting attendance, patterns of booking and feedback from users lets organizations obtain important insights about the efficiency of their managing methods. In addition, the meeting room management system could require integration with organizational systems like employee directories, calendar software, facility management software or other resource booking systems, and this seamless integration facilitates streamlined procedures that make it easier to access and improves efficiency.
A beautiful touch-screen solution for every room
The meeting room management system is a beautiful touch screen solution for all your meeting rooms to ensure they are used in a truly effective way. It can be integrated with your email servers to ensure seamless access. The administration provides a detailed report of how and which meeting room is being used, thus helping cut costs where needed.
Unlimited app background options and maximum customization come with the Stylebook editor, including easy set-up of corporate brand identity, dark mode and other effects. Meeting intelligence starts with hassle-free bookings.
Everything the meeting room booking system does at the door
Book a meeting directly on the touch screen
Book a meeting directly on the touch screen panel at the meeting room door. Fast and easy booking. You can tell whether a meeting room is available or not by colour indicators on the screen.
The agenda, visible the moment a room is booked
The scheduled meeting will be visible on the display of the meeting room device immediately after the reservation is made. On the agenda you can see the name, date and time of the meeting, and once the meeting starts, the participants too. MeetingRoomApp saves the display life and allows easy set-up of your office work.
Confirm attendance, or lose the room automatically
Confirm attendance at the meeting on the display of the meeting room device by pressing the Confirm button. If attendance is not confirmed 15 minutes before the start or within 15 minutes after the meeting starts, the booking gets cancelled automatically and the room can be immediately booked. Full Screen Mode turns the device into an information panel for company events, particularly useful for training rooms.
See every room, book any room, right from the door
Users can see all the meeting rooms in the company directly on the reservation device, and choose and book an available room suitable for their needs quickly and easily, using a television panel view.
Invite colleagues without leaving the room
Invite colleagues from the meeting room display, no need to go back to a computer. Set the meeting name when booking by tapping the Edit icon and typing the subject of the meeting.
Order services, then track it all from a dashboard
Call the office attendant for cleaning and catering in a meeting room, or IT support, ordering the service you want in just two clicks. The MeetingRoomApp Dashboard and Reporting is an analytical tool providing information about top meeting room usage and top meeting room users.
Empower teams of all sizes, from growing startups to large enterprises
Expedite Integrations
Connects directly with the tools your team already uses every day.
Google Workplace
Automatically sync Google workspace users into the employee directory and apps.
Microsoft Teams
Automatically notify employees through a Teams message for every booking update.
Slack
Instantly notify employees of every Expedite update, directly or in specific channels.
Zoom
Automatically send employees a private notification for every meeting scheduled.
Smart, mobile, cloud-based and real-time
Meeting Room Management Across the UAE, KSA & GCC
Locally hosted, Arabic/English bilingual interface, and on-ground support teams across every emirate and market, tuned to how buyers in each city actually search.
🇦🇪 Dubai
A Meeting room booking system Dubai deployment covering:
- Workspace optimization Dubai and event venue management for growing offices
- Meeting room booking software Dubai for towers and business bays
- Meeting space management Dubai across multi-floor campuses
🇦🇪 Abu Dhabi
A Conference room scheduling Abu Dhabi deployment covering:
- Room occupancy tracking Abu Dhabi for government and enterprise clients
- Venue booking platform Abu Dhabi for multi-purpose spaces
- Event room reservation Abu Dhabi and Meeting room booking system tablet Abu Dhabi
- Meeting room booking software Abu Dhabi and Meeting room booking system Abu Dhabi
🇦🇪 Sharjah
Meeting room booking system Sharjah and Meeting room booking software Sharjah deployments for free zone businesses and multi-tenant offices.
🇦🇪 UAE-Wide
Emirate-agnostic coverage for institutions operating across multiple locations:
- Room Reservation Software UAE and Workspace Management Solution UAE
- Corporate Event Planning UAE and Event Space Management UAE
- Meeting Room Booking System UAE, Meeting Room Management System UAE and Meeting Room Scheduling Software UAE
🇸🇦 Saudi Arabia Riyadh · Jeddah · Dammam
A meeting room booking system KSA deployment, part of our Meeting Room Booking System Saudi Arabia rollout:
- Riyadh: Smart Meeting Room Booking Saudi Arabia for enterprise campuses
- Jeddah: Online Meeting Room Booking Saudi Arabia for growing offices
- Dammam: Conference Room Booking System Saudi Arabia for industrial-sector HQs
🇶🇦 Qatar Doha · Al Wakrah · Lusail
Meeting room booking configured for Qatar's district-first search habits:
- Doha: boardroom scheduling for West Bay and Msheireb business towers
- Al Wakrah: workspace booking systems for port and logistics offices
- Lusail: room reservation software for new mixed-use developments
🇴🇲 Oman Muscat · Sohar · Salalah
Room scheduling software for Oman's growing offices and institutions:
- Muscat: office meeting coordination for CBD business towers
- Sohar: workspace booking systems for Freezone offices
- Salalah: conference room occupancy tracking along the logistics corridor
🇰🇼 Kuwait Kuwait City · Al Ahmadi
Meeting room booking software tuned for Kuwait's financial-sector offices:
- Kuwait City: conference room booking for financial-district towers
- Al Ahmadi: office venue coordination for industrial-sector HQs
🇧🇭 Bahrain Manama · Riffa
Meeting room management deployed across Bahrain's banking and business-park districts:
- Manama: conference room utilization tracking for banking towers
- Riffa: workspace booking systems for business-park companies
Common questions on meeting room management
What is a Meeting Room Management System?
A Meeting Room Management System organizes, schedules and optimizes meeting spaces within a workplace, ensuring rooms are utilized effectively, meetings are scheduled efficiently, and conflicts and duplicate bookings are avoided.
Can the meeting room booking system be used directly at the door?
Yes. A touch-screen panel at the meeting room door allows ad-hoc reservations, color-coded availability indicators, meeting confirmation, and booking of any other available room in the company.
Does the system integrate with Google, Microsoft Teams, Slack and Zoom?
Yes. Expedite Integrations connect with Google Workplace, Microsoft Teams, Slack and Zoom, automatically syncing users, notifying employees of updates, and sending meeting notifications directly to the tools teams already use.
Are you looking for a Meeting Room Management System?
Talk to our UAE, KSA & GCC team about touch-screen booking panels and calendar integrations.